Background

In this Policy we have set out the personal data that we collect from you and about you, how it is used and whom the information is available to.

About Us

Gloucestershire Writers’ Network will be what’s known as the ‘Controller’ of the personal data you provide us with. We only collect basic personal data about you which does not include any special types of information. This does however include name, address, email address and phone number. We are an organisation which connects writers around Gloucestershire and South Gloucestershire and publicises information about writing groups, competitions and events. We allow people to email in their events to add to our calendar on our website and to submit items for news and reviews on our website. We organise a yearly competition associated with The Times and The Sunday Times Cheltenham Literature Festival where people enter poems and stories to win prizes. We take submissions through a form on our website and payment is taken via PayPal. We also accept cheques and postal entries.

Why we need your data

We need to know your basic personal data to provide you with regular Newsletters. You can choose to subscribe and unsubscribe from our mailing list. We also need your personal data when you submit an entry to our yearly competition, when you request to add an event to our calendar and when you submit a news item to us. We will not collect any personal data from you that we do not require.

What we do with your data

All the personal data is processed by us in the UK. Our website is hosted in London, United Kingdom. No third parties have access to your personal data unless the law allows them to do so. We do not sell your personal data onto any third parties.

How long we keep your data

We are allowed under UK law to keep your basic personal data (name, address, contact details) for a maximum of 6 years. However we do not keep your personal data submitted for our competition beyond the 31st December of the year of entry. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information.

The rights of individuals whose personal data we process:

  • The right to be informed of what data we are processing, what for, how we obtained the data and to whom it is released
  • Subject to certain conditions as set out in ‘Access to your personal data’ below, you have the right to access the data we are processing on you
  • The right to rectification of the data if incorrect or inaccurate
  • The right of erasure (in certain circumstances such as where you gave your consent to process)
  • The right to restrict processing (to request that we do not process data for certain activities in certain circumstances)
  • The right to data portability (where appropriate)
  • The right to object
  • The right not to be subject to automated decision making

Access to your personal information

You can ask to see the personal information that we hold about you. To do so, please contact us via email at info@gloswriters.org.uk.

When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you.

We will ensure the request is responded to within 30 days. Your right to access the personal information that we hold about you is not absolute. In the event that we cannot provide you with access to your personal information, we will endeavour to inform you of the reasons why, subject to any legal or regulatory restrictions.

Financial Information

Regarding financial information, we use PayPal for all our electronic transactions and we do not keep any payment details or information. Please see PayPal Privacy Policy here https://www.paypal.com/en/webapps/mpp/ua/privacy-full